By Jennifer Howard, Senior Account Manager at Evolve PR and Marketing –
Successful event PR isn’t just about generating buzz—it’s about creating sustained visibility before, during, and long after the event ends. Whether you’re launching a new product, hosting a corporate gathering, or organizing a community event, a well-crafted PR strategy ensures maximum reach and engagement. Here’s a breakdown of essential PR tactics at every stage of your event.
Before the Event: Build Anticipation
The lead-up to your event is where you generate excitement and ensure your audience is aware of what’s coming.
- Craft a Strong Narrative
- Develop a compelling press release that highlights the who, what, when, where, and why of your event.
- Focus on the unique value your event offers—whether it’s an exclusive experience, industry insights, or networking opportunities.
- Secure Media Coverage & Influencer Partnerships
- Pitch to journalists, bloggers, and industry influencers early. Provide them with a media kit, exclusive story angles, or interview opportunities with key figures.
- Offer press passes or behind-the-scenes access to influencers who align with your event’s target audience.
- Utilize Social Media & Content Marketing
- Announce the event across all social platforms with engaging visuals, countdowns, and teaser videos.
- Publish blog posts or articles that tie into the event theme, positioning it as a must-attend experience.
- Use event-specific hashtags and encourage attendees, sponsors, and partners to share.
- Leverage Email Marketing & Partnerships
- Send personalized invitations to media, VIPs, and potential attendees.
- Collaborate with sponsors, speakers, and partners to cross-promote the event through their own networks.
During the Event: Drive Engagement & Real-Time Visibility
Once the event is live, the goal is to amplify its reach through real-time PR efforts.
- Engage the Media On-Site
- Have a designated media check-in area and provide press kits with event details, key quotes, and high-quality visuals.
- Arrange interviews with key speakers or organizers to give journalists and influencers compelling content to share.
- Create Live Digital Content
- Use live streaming on social media (Instagram Live, Facebook Live, LinkedIn Live) to showcase key moments, panel discussions, or behind-the-scenes footage.
- Share high-quality images and videos in real time to maximize online engagement.
- Encourage User-Generated Content
- Set up interactive experiences, branded photo ops, or contests that incentivize attendees to post about the event.
- Repost attendee content and keep the event hashtag active.
After the Event: Sustaining the Momentum
Your event’s impact shouldn’t end when the doors close—keep the conversation going.
- Publish a Post-Event Recap
- Share a blog post, press release, or LinkedIn article recapping key highlights, major announcements, and insights.
- Include professional photos, videos, and testimonials to extend the event’s life cycle.
- Secure Follow-Up Media Coverage
- Offer exclusive post-event interviews or insights to journalists who may have missed the event.
- Send out a thank-you email to media attendees with links to event assets they can use in coverage.
- Keep Social Media & Email Engagement Going
- Share a “thank you” post and tag speakers, partners, and attendees.
- Tease future events or next steps to keep your audience engaged.
A well-executed PR strategy ensures your event gets the exposure it deserves, not just on the day but before and after. By combining media outreach, content marketing, social engagement, and strategic partnerships, you can maximize your event’s impact and visibility.
Bringing people together through our relationships to promote and enhance their message to the world. Evolve PR and Marketing is a results-driven, full-service public relations firm that has been proudly ranked the number one public relations agency by Arizona Business Magazine for two years running. Located in the greater Phoenix area of Arizona, and expanding across the country, we’re here to elevate your brand, enhance your visibility, and create meaningful connections that make an impact.
